This series consists of copies of Minutes of Proceedings of the Executive Council. The usual practice was for each Minister to present recommendations from their own Department to the Executive Council. Each recommendation would then either be approved and embodied in an Executive Council Minute, or disapproved. A copy of the minute would be sent to the Minister so that their Office could take the necessary action.
There is a separate form for each recommendation. Each form contains a statement as to whether or not the recommendation was approved by the Council and the date and number of the Executive Council Minute which includes the recommendation. Where the minute has been published in the Queensland Government Gazette, the date of the notice is given. The letter number of any previous correspondence on the subject is shown on the top left hand corner of the form. The date of any subsequent action taken by the Department is also given. There might be remarks written such as "Crown Solicitor informed", "Confirmed", "Immediate action", etc.
The matters dealt with concern appointments, transfers, promotions, resignations, classification, leave of absence, etc. of teachers; awards of exhibitions to universities, scholarships; repairs to state schools; payment of subsidies to certain local bodies.
Format of Minutes: (a) 11 Jan 1892 - 5 Jan 1906: Letters from the Executive Council to the Dept. of Public Instruction forwarding copies of minutes of proceedings of the Executive Council for 6 Jan 1892 - 4 Jan 1906. (b) 9 Jan 1906 - 23 Dec 1964: Drafts of recommendations forwarded to the Executive Council by the Dept. of Public Instruction and returned for action.
Department numbering system: (a) 11 Jan 1892 - 23 Jun 1904: There are large gaps in Departmental numbers as minutes were extracted from the general in-letter annual single numbering system. (b) 9 Jan 1906 - 23 Dec 1964: Consecutive Departmental annual single numbers as minutes kept separately from the general in- letters. There are no Departmental numbers between 23 Jun 1904 and 9 Jan 1906 exclusive.
Executive Council numbering system: (a) 11 Jan 1892 - 30 Jun 1904; 7 Sep 1909 - 23 Dec 1964: Annual single numbers on minutes. (b) 14 Jul 1904 - 31 Aug 1909: Combination of letter and annual single number on each minute. The symbol "(?)" indicates the Executive Council number is too faint to read.
1998 - 2013 - filed by departmental reference number by year, not by minute number. Unnumbered items located in folders at back of boxes within the relevant year