Series Details

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Series ID15189
Previous System LocationPRI/B1,2,4-9; A/19924-A/19928; PRV11207/1/1-6, PRV11207/2/1-2; RSI975/1/1-5; SRS7342
TitleRegisters of Inwards Correspondence [Sheriff's Office / Prisons Department]
Parent Series
This series does not have a parent series.
Start Date Circa 1/7/1865
End Date Circa 31/12/1940
Date Statement There are several, large date range gaps: 1 Apr 1868 - 31 Jan 1885; Aug 1889 - 30 Jun 1895; 1 Mar 1898 - 31 Dec 1898; 1 Jan 1902 - 30 Jun 1904; 1 Jan 1908 - 31 Dec 1910; 1 Jan 1920 - 31 Dec 1923.
Date Notes N/A

Registers of inwards correspondence of the Sheriff of Queensland - in his capacity as administrator of Queensland prisons - and afterwards of the Comptroller-General of Prisons. ;;

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Items Total Items: 13
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Departmental NumbersN/A
System of Arrangement Only volumes PRI/B8 and A/19925 have correspondence registered in strict chronological order, with an index to Departments, agencies, etc. at the front; the rest are arranged by sender (main Departments were each allocated a section of the register, not in alphabetical order; minor agencies/individuals, in alphabetical order). Within each section, chronological by letter date and numerical by letter number (annual single running number).
How To Use Series It is recommended to consult both series 15184 and15189 in order to cover all letters received and registered.

Creating Agencies

Agency IDTitleFromTo
260Sheriff's Office 1/7/1865 1/1/1891
157Prisons Department 1/1/1891 31/12/1940
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Access and Restrictions

Access Category30 Years
Access Procedure 
Agency Now Responsible
Agency ID: 11849
Queensland Corrective Services
Restriction DetailsN/A
Regulation Details
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Subordinate Series

Details of subordinate series do not exist or are unavailable.
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Controlling Series

Details of controlling series do not exist or are unavailable.
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Controlled Series

Series IDTitleFromTo
15188Inwards Correspondence [Sheriff's Office / Prisons Department] 1/7/1865 31/12/1940
9097Special Subject Batches 1/1/1880 31/12/1940
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Previous Series

Details of previous series do not exist or are unavailable.
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Subsequent Series

Details of subsequent series do not exist or are unavailable.
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Related Series

Series IDTitleRelationship
15169General Letterbooks of the Sheriff/Comptroller General of PrisonsSheriff's/Comptroller General's correspondence
15173Index to Letterbook of the SheriffSheriff's correspondence
15188Inwards Correspondence [Sheriff's Office / Prisons Department]Sheriff's/Comptroller General's correspondence
15170Letterbook of the Sheriff/Comptroller General - Letters to Heads of DepartmentsSheriff's/Comptroller General's correspondence
15164Letterbooks of the Sheriff/Comptroller General - Letters to Superintendents and other Gaol OfficersSheriff's/Comptroller General's correspondence
15184Registers of Forwarded Correspondence ("Minute Books")Sheriff's/Comptroller General's correspondence
15166Registers of Outwards CorrespondenceComptroller General's correspondence
9097Special Subject BatchesSheriff's/Comptroller General's correspondence
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Finding Aids

This series has no finding aids.
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Publication Notes

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Physical / Technical Use

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Copyright Status

Copyright State of Queensland
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Information Sources


This series consists of registers of inwards correspondence of the Sheriff of Queensland - in his capacity as administrator of Queensland prisons, and afterwards of the Comptroller-General of Prisons.

Each letter was assigned a number in order of receipt, and noted in its corresponding section in the register. For each letter received the following was also registered: date received, number of letter (subdivided into former/current, progressive/of papers, and finally into progressive/previous/subsequent); name of sender, address of sender (usually only a district, and not always given), date on letter, subject, and whether referred and to whom (action taken).

In general, letters received were registered:
(a) in the main Registers of Incoming Correspondence (this series - 15189), whether they were forwarded or not to other Departments; the subject of each letter was noted and, if forwarded, details were given of where to.

(b) when letters required an opinion/decision by the Sheriff/Comptroller, they were registered in the "Minute Books" (series 15184, not to be confused with minutes of meetings)

(c) some letters were registered in both sets

Because record keeping was not always consistent, correspondence was not always registered or top-numbered, and not every letter taken away (i.e. to a specific batch) has been noted in the registers.

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Preferred Citation

Queensland State Archives Series ID 15189, Registers of Inwards Correspondence [Sheriff's Office / Prisons Department]
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Last updated 9 September 2016
Creative Commons Attribution 3.0 Australia (CC BY 3.0) ( )
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