Agency Details

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Agency ID112
TitleChief Secretary's Department
Agency TypeDepartment
Start Date 1/4/1886
End Date 24/4/1919
Date NotesN/A
Abstract

Responsible for parliamentary, legal and external matters as the forerunner of the Premier's Department

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Series

Series IDTitleFromTo
4597Log Books of Q.G.S.Y. "Lucinda" 1/4/1886 25/4/1888
5321Despatches Written by the Agent-General for Queensland, London 1/4/1886 31/12/1898
5384Batch and Miscellaneous Subject Files 1/4/1886 24/4/1919
15144Correspondence Batches Respecting Appointments of Justices of Peace 1/4/1886 24/4/1919
6772General Cash Books (Colonial Secretary, Home Secretary and Chief Secretary) 1/4/1886 24/4/1919
20973Indexes to Registers of Letters Patent 1/4/1886 24/4/1919
6693Miscellaneous Correspondence and Papers 1/4/1886 24/4/1919
20871Oaths and Affirmations 1/4/1886 24/4/1919
21052Objects 1/4/1886 24/4/1919
20786Photographs 1/4/1886 24/4/1919
1043Premier's Batch Files 1/4/1886 24/4/1919
15143Registers of Indents 1/4/1886 24/4/1919
9229Registers of Justices of the Peace 1/4/1886 24/4/1919
20974Registers to Letters Patent 1/4/1886 24/4/1919
15146Copies of Telegrams Received from the Agent-General for Queensland, London 1/1/1887 31/5/1897
6717General Correspondence and Papers (Bundles 1 - 294) 1/1/1887 24/4/1919
7631Register of Bundles (Nos. 1 - 294) 1/1/1887 24/4/1919
12349Ledger of Accounts of the Queensland Defence Force 1/1/1890 31/12/1891
5330Papers Regarding New Guinea Annual Reports 4/2/1890 31/12/1898
12348Cash Book, Queensland Defence Force in Account With the Queensland National Bank 20/3/1891 4/7/1891
9299Day Book 20/3/1891 4/7/1891
15145Letterbooks of the Premier and Premier's Department Staff 27/3/1893 29/10/1904
5322Letterbooks of Letters Sent to the Agent-General, London 1/9/1893 7/7/1898
3589Plaster Casts of Medals 1/1/1897 31/12/1899
20240Registers of English Telegrams 1/6/1897 19/11/1912
15149Unofficial Correspondence of the Premier 1/1/1898 31/12/1905
8845Executive Council Submissions and Minutes - Chief Secretary's Department/Premier's Department 1/1/1898 24/4/1919
8341Indexes to Executive Council Minutes - Chief Secretary's Department/Premier and Chief Secretary's Department 1/1/1898 24/4/1919
20826Intergovernmental Relations [Minutes, Agenda Papers and Conference Proceedings] 1/1/1898 24/4/1919
15152Registers of Blank Covers Sent 1/1/1898 24/4/1919
15153Letterbooks of Letters to the Agent-General's Office, London 1/7/1898 30/12/1905
15155Letterbooks 1/7/1898 10/7/1917
15154Indexes to Letterbooks 1/7/1898 24/4/1919
21060Ledgers and Voucher Books (Chief Secretary) 1/7/1898 24/4/1919
5401Registers of Letters Received 1/7/1898 24/4/1919
5402Inwards and General Correspondence 7/7/1898 24/4/1919
12345Distribution of Pay Books 1/1/1899 31/12/1904
12347Register of Letters Received 1/7/1899 31/12/1900
12346Appropriation Ledger for Expenditure of the Queensland Defence Force 1/3/1900 30/9/1904
12350Voucher Book - Queensland Defence Force records 1/7/1900 31/8/1901
12344Pay Ledger for the South African Contingent 1/1/1901 31/12/1903
12352Miscellaneous Papers Respecting the Payment of Allowances and Gratuities 1/1/1901 31/12/1905
19188Register of Official Entertainment 1/1/1901 24/4/1919
12351Memoranda and Register re the Issuing of War Medals 1/1/1902 31/12/1904
20242Daily Registers of Interviews and Special Requests 4/4/1904 21/6/1915
9234Subject Index to Correspondence 1/1/1907 24/4/1919
6678Valuations on Transferred Properties 1/1/1908 31/12/1908
15147Personnel Files 24/8/1909 24/4/1919
9235Indexes to Justices of the Peace 1/1/1910 24/4/1919
20244Index to Newspaper Entries 1/1/1911 31/12/1912
20245Daily Register of Interviews of Under-Secretary 19/1/1912 3/10/1913
9233Index to Nominators of Passage Warrants 1/10/1912 30/4/1914
13156Cash Journal for the Imperial Meat Fund 11/2/1915 31/3/1917
13155Ledger for the Imperial Meat Fund 11/2/1915 30/4/1917
13157Cash Books With Queensland National Bank in Account With the Imperial Meat Fund 12/2/1915 24/4/1919
21059Imperial Meat Fund Shipments Books 16/2/1915 24/4/1919
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Controlling Agencies

Details of controlling agencies do not exist or are unavailable.
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Controlled Agencies

Agency IDTitleFromTo
2267Inspector of Pacific Islanders 1/4/1886 31/7/1908
1514Immigration Department 1/4/1886 24/4/1919
1489Office of Agent-General for Queensland, London 1/4/1886 24/4/1919
575Civil Service Investment Board 4/12/1889 13/12/1894
1961Civil Service Board 4/12/1889 16/12/1896
1227Public Service Board I 16/12/1896 1/11/1901
11563Board of Exchanges for International Publications 16/2/1901 1/1/1911
1228Public Service Board II 1/11/1901 24/4/1919
1855Sugar Industry Labour Commission 2/4/1906 30/6/1906
92State Library of Queensland 2/8/1906 24/4/1919
1665Queensland Government Tourist Bureau 11/4/1907 24/4/1919
2742State Butchers Department 1/1/1915 1/1/1919
2381Patriotic Fund of Queensland 28/1/1916 24/4/1919
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Previous Agencies

Agency IDTitle
123Home Secretary's Office
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Subsequent Agencies

Related Agencies

Details of related agencies do not exist or are unavailable.
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Finding Aids

This agency has no finding aids.
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Publication Notes
This agency has no publication notes.
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Remarks

Information Sources

Queensland Blue Book 1886, p 17
Queensland Blue Book 1893, p 29
Queensland Blue Book 1895, pp 29 - 30
Queensland Blue Book1896, pp 31 - 32; 45
Queensland Blue Book 1898, pp. 33 - 36
Queensland Blue Book 1900, pp 21 - 40
Queensland Blue Book 1902, p 25
Queensland Blue Book 1904, p 30
Queensland Blue Book 1906, p 30
Queensland Blue Book 1907, pp 30 - 31
Queensland Government Gazette 1886, Vol XXXVIII, No 46, p 1241-1243
Queensland Government Gazette 1893, Vol LIX, No 125, p 1062
Queensland Government Gazette 1895, Vol LXIV, No 30, p 345
Queensland Government Gazette 1898, Vol LXX No 8, p 67
Queensland Government Gazette 1915, Vol CIV No 142 p 1515
Queensland Government Gazette 1919, Vol CXII No 137 p 1179
Queensland Government Gazette 1919, Vol CXIII No 187 p 1265

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Legislation

Establishing N/A
Abolishing N/A
Administered Officials in Parliament Acts 1896
British New Guinea (Queensland) Act of 1887
Civil Service Acts
Constitution Acts
Defence Acts
Extradition Act (Queensland) 1877
Federal Council (Adopting) Act 1885 (Queensland)
Immigration Acts
Pacific Island Labourers Acts
Standard Time Act 1894
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Description
ESTABLISHMENT AND FUNCTIONS:
The position of Chief Secretary was created on 1 April 1886 with responsibility for the following parliamentary, defence, legal and external affairs' functions:

Legislation, defence, foreign correspondence, immigration, commissions and other Instruments under the Great Seal of the Colony, and correspondence with His Excellency the Governor, the judges of the Supreme Court, the President and Clerk of the Legislative Council, the Speaker and Clerk of the Legislative Assembly, the consuls of foreign states, naval and military authorities, the Secretaries of Colonial Governments, the Agent-General, the heads of the several churches, and the Government Resident at Thursday Island; and other matters attached to the Colonial Secretary's Department as may from time to time be found expedient.

ADMINISTRATIVE STRUCTURE:
Despite the creation of this ministerial position, no separate administrative structure was established; "the offices of the Chief Secretary will be at the Colonial Secretary's Department through which his official correspondence will be carried on". (QGG, 1886).

It was the position of Chief Secretary, however, which ultimately became that of Premier. From 1898, the Home Secretary was, to a large extent, responsible for internal matters and the Chief Secretary for external matters. On 7 July 1898, the Chief Secretary's Office became an independent Department entitled "The Chief Secretary's Department".

AGENCIES CONTROLLED:
Immigration Board and Agents, 1 Apr 1886 - c. Aug 1893**; c. Jul 1895 - 24 Apr 1919
Pacific Island Labour Office, 1 Apr 1886 - c. Aug 1893**; c. Jul 1895 - c. Dec 1908
Quarantine Stations, 1 Apr 1886 - c. Jul/Aug 1893; c. Oct 1898 - c. Dec 1900
Health Officers, 1 Apr 1886 - c. Jul/Aug 1893; C. Oct 1898 - c. Dec 1900
Meteorology, 1 Apr 1886 - 30 Jun 1902
Thursday Island, c. 1907 - 24 Apr 1919
NOTE:
** Date of appointments and transfers to Colonial Secretary's Department in connection with Government Labour Bureau and Pacific Island Labour Department.

ABOLITION:
The title of the Department was changed to the Premier and Chief Secretary's Department on 24 April 1919.
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Preferred Citation

Queensland State Archives Agency ID112, Chief Secretary's Department
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Last updated 9 September 2016
Creative Commons Attribution 3.0 Australia (CC BY 3.0) ( http://creativecommons.org/licenses/by/3.0/au/ )
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